Job Description

We are seeking a detail-oriented and bilingual Accounts Payable Coordinator to join our team on a temporary basis to cover maternity leave (with the possibility of extension). This role is responsible for processing invoices, managing payments, reconciling accounts, and maintaining strong vendor relationships to ensure accurate and timely financial operations.

Key Responsibilities

• Process and code vendor invoices; verify against purchase orders/receipts.
• Prepare and execute payments (checks, ACH, wires).
• Serve as vendor contact to resolve billing issues and inquiries.
• Track and allocate expenses for reporting purposes.
• Reconcile vendor accounts, credit cards, and bank statements.
• Assist with AP aging reports and financial summaries.
• Support month-end closing with accruals and documentation.
• Manage petty cash and assist with trust account entries (if applicable).

Requirements

• Fluent in English and Spanish (written and spoken).
• 3+ years of AP or related experience; law firm/professional services a plus.
• Associate’s degree in Accounting/Finance required; Bachelor’s preferred.
• Proficiency in Microsoft Excel and accounting software ( Tabs3 preferred ).
• Strong accuracy, organization, and communication skills.
• Ability to handle confidential information with integrity.

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