Job Description

Job Title: Accounts Payable Specialist

Location: Lodi, WI

Type: Direct Hire

Schedule: M-F, 8-5

Pay Range: $24 - $28 per hour

Benefits: Yes. Medical, Dental, Vision, PTO, 401(k), Paid holidays

Summary

Connect Search is hiring an Accounts Payable Specialist in Lodi. This position offers a hybrid work from home schedule upon the completion of training.

Responsibilities

• Responsible for paying and keeping record of all vendor invoices
• Perform day to day financial transactions, including verifying, classifying and recording accounts payable data into ERP and related systems.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Maintain vendor and service provider agreements
• Execute credit card payment and reconciliation; administers corporate credit card program
• Setup and maintain Vendor accounts in ERP system; including collection of all documentation required for setup compliance (W-9, sales tax etc).
• Ensure price and quantities of vendor’s invoice, vendor’s packing slip and company purchase order agree and obtain appropriate approvals/signatures per internal policies
• Maintains petty cash
• Prepares and files annual 1099’s
• Responsible for cash application on accounts receivable invoices
• Generates various accounts payable reports and conducts research as necessary
• Generates weekly AP disbursements and ensures all payments are sent on-time
• Responsible for resolving payment discrepancies and disputes on behalf of the company
• Sorts and distributes mail for the Alkar operation. Processes all outgoing mail for delivery
• Prepares and maintains department standard operating procedures for job responsibilities; ensures effective cross-training of team for back-up support
• Backup to releasing parts orders for Contract Administrator
• Backup to Contract Administrator in creation and maintenance of Customers in ERP
• Supports Contract Administrator in collecting past due payments on customer invoices
• Ensures the accuracy of the company’s financial documents for payment, auditing and tax purposes.
• Serves as backup support to switchboard and catering duties
• Works closely with Internal, External and Government auditors in providing and documenting required financial information.

Qualifications

• Associate’s degree in accounting or finance
• Minimum of 3 years related accounts payable experience
• Proficient in account coding procedures
• Prior experience in a manufacturing environment a plus
• Experience in using ERP systems

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