We are a 30-year-old company based in San Diego, providing consulting and engineering construction services. We are seeking a detail-oriented Administrative Assistant (Construction Industry) who knows how to effectively extract accurate information from daily reports into a tracker for billing accuracy, follow up with Foreman/Superintendent on any discrepancies or questions, and assist the Project Manager, Estimating and Accounting Department. Organized, experienced candidates with strong interpersonal skills are encouraged to apply.
Project Administrator Duties and Responsibilities
Assist project manager in all administration functions and processes
Monitor all moving parts of the project keeping them synchronized and moving forward
Prepare, organize, and distribute all necessary project materials
Organize and implement formulated policies and procedures
Process Daily Reports from all active jobs and extract pertinent information from our billing trackers in an accurate and timely manner.
Monitor and maintain communications between the field and the office
Set goals, provide motivation, and thoroughly support your project team members
Analyze project data and produce progress reports
Foster positive and productive client relationships
Answering 3-line phone system and act as Front-Of House for the company daily, so a professional demeaner and strong phone etiquette is required.
Administrative Assistan t Requirements and Qualification
sAssociate or bachelor’s degree preferre
d2+ years proven experience as a Construction Administrative Assistant or similar rol
eProficiency with construction documents
.Proficiency in Microsoft Suite (Excel, Access
)Extremely organized and focuse
dExcellent communication skills both oral and writte
nPropensity for multi-taskin
gDeadline drive
nStrong problem-solving abilities and attention to detai
lExcellent record keepin
gGood work ethic and takes direction well
.Must have experience in Microsoft Office and be highly skilled with spread sheets, contract documents and the change order process
.
Company offers Medical, Dental, Vision, Life & Accident Insuran
ce
Salary commensurate with experie
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