Job Description

About Us:

Donna Mondi Interior Design, recognized as one of the "Top 100 Designers in the World" by Andrew Martin, is a premier interior and product design firm with offices in Chicago and Denver. Led by the talented and experienced interior designer Donna Mondi since 2001, the firm is passionate about crafting interiors that capture the essence of luxury while remaining functional and livable.

At Donna Mondi Interior Design, we firmly believe that each home should reflect the personality and lifestyle of its inhabitants. We adopt a collaborative approach, working closely with clients, architects, and craftsmen to produce distinct and exclusive residences. Innovation serves as a cornerstone for the firm, as we actively explore the world for inspiration and resources that set our work apart from the ordinary. We aspire to create spaces with a soul, blending architectural and aesthetic elements that elicit emotions as one travels through them.

Position Overview:

As the part-time Business Manager, you will play a crucial role in the operations of our interior design firm. The ideal candidate will bring both strategic and operational expertise to the table, with a strong understanding of working in a creative service-based business. This role is not day-to-day bookkeeping; the focus is financial oversight, reporting and managing of time billing and client invoicing

Key Responsibilities:

• Business Operations: Working with the owner overseeing the business operations of the firm, ensuring efficiency and alignment with business objectives.
• Financial Management: Manage the firm’s financials, including budgeting, invoicing, and accounts payable/receivable. Provide regular financial reports and insights to the leadership team. Oversight on payroll, working with our payroll vendor.
• Client Relations: Serve as a point of contact for clients regarding project billing, contracts, and payments. Ensure clear communication and smooth financial transactions.
• Human Resources: Assist in employee management tasks, such as onboarding, time tracking, and team communications.
• Business Development Support: Assist with the preparation of proposals, presentations, and contracts for new business opportunities.
• Vendor Relations: Manage relationships with suppliers, contractors, and service providers. Ensure timely procurement of materials and services.
• Building management support: Oversee leases with building businesses/tenants, insurances for the firm, and communication with building vendor and tenants
• Business Management : Working with the owner, lead creation and oversight of our business plans.

Qualifications:

• Minimum of 5 years of experience in business management, operations, or project management, preferably in the interior design, architecture, or creative industries.
• Strong understanding of financial management, including budgeting, invoicing, and basic accounting practices.
• Experience with project management software and accounting tools. Experience with Notion is a plus.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment, a strong sense of urgency for follow-through
• Ability to work independently with minimal guidance, excellent work ethic.
• Strong communication skills, both written and verbal, with the ability to work effectively with clients, vendors, and internal teams.
• Ability to handle confidential information with discretion and professionalism.
• Self-motivated, proactive, and able to work independently as well as part of a small, collaborative team.
• Familiarity with interior design processes and terminology is a plus but not required.
• Knowledge of and/or experience with EOS.
• Personable, energetic and adaptable and alignment with our core values.
• Able to use discretion with confidential information.

Work Schedule & Compensation:

• This is a part-time position, approximately 20 hours per week. Flexible hours are available to accommodate your schedule.
• Competitive hourly rate based on experience.
• Position is hybrid: In the office at least two days (16 hours) per week and the other hours can be from home.

How to Apply:

Please submit your resume, a brief cover letter and references to [email protected] with the subject line “Business Manager Application – [Your Name].” 

In your cover letter, please include a few sentences about why you’re interested in working with us and how your experience aligns with the position.

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