Job Description

Pacific Northwest Ballet values equity, diversity and inclusion as guiding organizational principles. We seek to reflect and embrace our community, and provide a welcoming and inclusive environment where artists, audiences, students, staff and volunteers of all backgrounds learn, collaborate, and participate for the benefit of all.

SUMMARY

The Capital Campaign Coordinator will play a pivotal role in supporting the execution of a comprehensive fundraising campaign. The successful candidate will work closely with the development department, campaign steering committee, senior leadership, and various stakeholders to facilitate the campaign's success. This position serves as a project manager – supporting the front-line fundraisers in preparing for campaign asks and acknowledgements, reporting out on campaign progress, and preparing meeting agendas and materials. The successful candidate will be a strategic thinker with excellent communication and organizational skills. We anticipate this role to be active through campaign completion, estimated to be a minimum of three years.

RESPONSIBILITIES

• Assist in developing strategies for donor cultivation and solicitations for individuals, corporations, and foundations.
• Create timelines, milestones, and benchmarks for the campaign and track these against milestones with key stakeholders.
• Serve as a liaison between the campaign committee and internal stakeholders.
• Facilitate regular meetings, provide updates, and coordinate efforts to maximize the committee’s impact.
• Manage and update campaign reports and tracking tools with support from collaborators to maintain accurate and up-to-date donor databases while ensuring data integrity.
• Analyze fundraising data to track progress, identify trends, and make data-driven recommendations.
• Coordinate and execute campaign-related events, including receptions and outreach activities.
• Manage donor engagement activities and prepare both staff and volunteer leadership for meetings with campaign donors, including conducting research, scheduling meetings, creating documents, and briefing meeting attendees.
• Create and implement a campaign stewardship plan to acknowledge, thank, and celebrate campaign gifts.
• Provide administrative support to the campaign advancement committee, including scheduling meetings, preparing agendas, and documenting discussions.
• Assist in managing the capital campaign budget and monitor progress towards mutually agreed upon financial and performance goals.
• Evaluate campaign direction and execution through a lens of Inclusivity, Diversity, Equity and Accessibility. Fluency in connecting PNB’s I.D.E.A. principals to the goals of the Capital Campaign.
• Represent the campaign at PNB performances, events, and other opportunities in the community.

QUALIFICATIONS

• Minimum 3 years related experience in fundraising, campaign coordination, or donor relations within the nonprofit sector.
• Strong understanding of fundraising principles, strategies, and best practices
• Strong organizational and project management skills, with the ability to handle multiple tasks and deadlines with grace and humor.
• Proven capacity to independently identify project needs, initiate necessary steps and proactively seek solutions to overcome obstacles and barriers to meet objectives.
• Demonstrated ability to build and maintain relationships
• Strong communication skills and demonstrated ability to write and speak clearly and persuasively about the mission and goals of the campaign.
• Proficiency in using Microsoft Office Suite
• Proficiency in Tessitura preferred.
• Ability to work collaboratively as part of a team and independently when required.
• Flexibility and adaptability to respond to the evolving needs and dynamics of the campaign.
• High level of professionalism and discretion in handling sensitive donor information.
• Must be able to work nights, weekends, and special events on occasion.

SKILLS and ABILITIES

• Serve as a loyal advocate for PNB and the Capital Campaign, internally and externally.
• Effectively facilitate the work of the Campaign. .
• Offer support, materials, and guidance to front-line staff and Trustee fundraisers to secure contributed revenue for the Campaign.
• Personally model behaviors which promote excellent donor relations.
• Solve problems, resolve issues and demonstrate tact and diplomacy in all interactions.

Pay Range : $70,000 - $75,000/year; Salaried, Exempt

Benefits: This is a full-time, benefits eligible position. Go to for more information

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