Job Description

About Liberty:

Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience —with safety and reliability at the forefront. We’ve built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education.

Overview:

We are seeking a detail-oriented and proactive Credit Specialist to lead all business administrative and collection efforts for our rapidly growing Onsite Re-Rental program supporting the Mission Critical Region. This program currently generates over $2.5M in monthly revenue, with significant growth anticipated. The ideal candidate will be responsible for managing accounts receivable and payable processes, ensuring timely collections, and maintaining strong relationships with both internal and external stakeholders and external partners.

Duties & Responsibilities:

Accounts Receivable (AR) Management

• Receive and review consolidated monthly invoices from our Bare Rental Partner.
• Generate and distribute individual AR requisitions to each 3rd party client renting Bare equipment.
• Track and manage receivables to ensure timely payments in accordance with contract terms.

Accounts Payable (AP) Processing

• Process AP invoices from the Bare Rental Partner, ensuring timely payments within agreed terms.

Collections & Escalations

• Lead all collection efforts for 3rd party clients.
• Enforce escalation protocols per Liberty’s SOP, including:
• 15-day and 30-day follow-ups.
• Escalation to Sales Managers, Regional Managers, Division Managers, and Legal as needed.

Client Onboarding & Documentation

• Ensure all required documentation is received and verified before rental initiation:
• Signed contracts.
• Certificates of insurance.
• Completed credit checks.

Reporting & Communication

• Provide weekly status updates to management on outstanding payments and collection efforts.
• Communicate professionally and effectively with a wide range of internal and external stakeholders.

System & Process Management

• Utilize and navigate systems including Sage 300 (ERP), Timberscan (AP), Access, Excel, Word, and various Bare Rental provider platforms.
• Ensure adherence to monthly deadlines including month-end close, vendor payment terms, and Liberty’s internal payment terms.

Qualifications:

• 3+ years of experience in credit, collections, or accounts receivable/payable roles.
• Strong proficiency in Excel and comfort with learning new systems.
• Experience with Sage 300, Timberscan or similar ERP/AP platforms preferred.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities and meet tight deadlines.
• High level of accountability and attention to detail

Working Conditions:

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

Disclaimer:

The Above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

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