Job Description

Kelly is currently seeking an experienced, detail-oriented, and self-driven Executive Administrative Assistant to join a long-term team in the Houston, Texas area!

Primary Responsibilities:

• Providing cross-functional support to Engineering team Leaders, spanning across global locations.
• Managing extensive calendars and strategically coordinating time-sensitive matters for multiple leaders.
• Arranging domestic and international business travel.
• Completing expense reports and ensuring compliance with guidelines.
• Maintaining distribution lists and organizational charts.
• Coordinating large group meetings and ensuring visitor access.
• Onboarding new hires and setting up office space.
• Ordering materials and supplies.
• Maintain and regularly update the Department SharePoint page with the latest information and resources.
• Prepare and meticulously proofread presentations, correspondence, global emails, and other critical documents.
• Handling mail, faxes, shipping, and other department requirements.
• Serving as a member of the Purchasing Office Professional (POPs) team.

Qualifications:

• Associate's degree or higher (preferred).
• 5+ years of related experience in administrative role supporting executives.
• Organized self-starter with good judgment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft applications such as Excel, Word, PowerPoint SharePoint, Teams, and Outlook.
• Comfortable presenting information to large groups of people
• Experience with the creation and manipulation of large spreadsheets.
• Ability work independently and produce quality results with minimal supervision.
• Excellent attention to detail and problem-solving skills.
• Ability to multitask, manage complex schedules, and meet deadlines.

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