Job Description

Our client is a leading, mission-driven, nonprofit organization that is seeking an experienced and highly organized Executive Assistant to provide high-level administrative support to senior leaders within the Medical & Scientific division. This is a critical, fast-paced role supporting multiple executives, including the Chief Science Officer. The ideal candidate will be proactive, composed under pressure, and comfortable managing complex scheduling, global travel, and expense coordination. If you're someone who thrives on organization, problem-solving, and making things happen behind the scenes, this is an excellent opportunity. This role begins as a temporary assignment with the potential for temp-to-hire, depending on performance and interest.

Key Responsibilities

• Provide administrative support to the Chief Science Officer and two additional senior leaders.
• Maintain highly detailed and dynamic calendars - including scheduling across global time zones and organizing back-to-back meetings (often in 15-minute increments).
• Coordinate complex domestic and international travel arrangements (flights, hotels, ground transportation, visas, itineraries).
• Prepare daily agendas, meeting materials, and follow-up documentation.
• Manage expenses, invoices, and reimbursements (Concur, Workday).
• Support logistics for internal and external meetings, conferences, and scientific events.
• Handle office supply orders, journal payments, and internal information requests.
• Collaborate with meeting coordinators and conference services for large-scale events.
• Communicate professionally with internal stakeholders and external scientific partners.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced, professional environment.
• Proven success managing complex calendars, international travel, and expense reconciliation.
• Proficiency in Google Suite (Calendar, Gmail, Drive, Docs, Sheets) and Microsoft Office (Word, Excel, PowerPoint).
• Experience with Workday, Concur, and travel booking platforms (e.g., Egencia, airline/hotel systems).
• Excellent written and verbal communication skills (typing speed of at least 50 WPM).
• Strong attention to detail and follow-through.
• Ability to stay calm and focused under pressure while managing competing priorities.
• Confident, assertive, and able to keep senior leaders on schedule.

Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Temporary work, Work at office, Flexible hours,

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