Job Description

A growing government contractor is looking to bring on an Executive Assistant to support their corporate office in the area. The Executive Assistant will be primarily responsible for supporting the day-to-day operations of the C-suite executives and founders of the organization, performing highly sensitive duties. We are seeking an experienced professional who can provide high-level executive support and is comfortable serving as the first point of contact on behalf of executives for all staff and clients. This is a hybrid position with the expectation of working 3-4 days in the office per week.

Responsibilities:

• Coordinate, communicate, and facilitate the execution of corporate projects and initiatives.
• Develop and maintain strong relationships with management to support business operations and future growth opportunities.
• Serve as project manager for special assignments, including planning presentations, disseminating information, and organizing company-wide events.
• Manage daily schedules, maintain calendars, and ensure an organized and professional office environment.
• Provide administrative support, including travel arrangements and expense reporting.
• Respond to information requests on behalf of the corporation and its portfolio of clients.
• Prepare summaries of reports and key information as needed.
• Support the executive team by organizing meetings, preparing agendas, making necessary arrangements, and recording minutes.
• Assist in planning executive retreats and staff development meetings.
• Review and assess requests, inquiries, and communications directed to the CEO for appropriate handling.
• Contribute to the development and tracking of departmental goals and objectives.
• Draft and manage correspondence, including letters, memos, policies, and procedures, while maintaining confidentiality.
• Represent the organization at community outreach events and maintain positive public relations.
• Perform additional administrative and accounting-related tasks as assigned.

Qualifications:

• U.S. Citizenship required.
• Minimum 5+ years of experience in an Executive Administrative role.
• Bachelor’s Degree in Business Administration or a related field preferred (or equivalent work experience). An Associate’s Degree is required in the absence of a Bachelor's.
• Proficiency in Microsoft Office Suite and other business software.
• Strong attention to detail, ability to multitask, and meet deadlines in a fast-paced environment.
• High level of professionalism, discretion, and interpersonal skills to manage confidential matters with tact and diplomacy.
• Excellent verbal and written communication skills.
• Ability to comprehend instructions, correspondence, and memos efficiently.
• Capable of effectively presenting information to clients, employees, and stakeholders.
• Valid driver’s license with insurability under company policies.

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