Job Description

Reporting directly to the VP of Operations, the Executive Assistant provides high-level administrative, operational, and strategic support. This position manages complex scheduling, communications, and confidential matters, serving as a liaison between the VP, senior management, and internal/external stakeholders. The role requires exceptional organizational, communication, and problem-solving skills, acting as a force multiplier to enhance the VP’s effectiveness.

Key Responsibilities:

• Manage VP’s calendar, meetings, travel, and correspondence.
• Coordinate division-wide activities, events, and performance reporting.
• Prepare presentations, reports, and performance metrics (financial/operational).
• Track KPIs and strategic initiatives, ensuring follow-up and accountability.
• Support strategic planning and board reporting in collaboration with Operations and Finance.
• Attend meetings, take minutes, and communicate key actions to VP.
• Review and approve expense reports and purchase orders.
• Handle confidential information with discretion and professionalism.
• Maintain effective communication with senior leadership and staff.

Qualifications:

• Bachelor’s degree (BS/BA) with 3–5 years of related experience.
• Executive Assistant Certification preferred.
• Manufacturing experience preferred.
• Advanced proficiency in Microsoft Office Suite, JD Edwards, Oracle.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to manage sensitive information and competing priorities.

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