Job Description

Position: Payroll Specialist

Location: Hybrid schedule, with regular in-office presence in Portland, Oregon.

Job Overview:

The Payroll Specialist will be responsible for processing semi-monthly payroll for 800 employees, using Ceridian Dayforce. This role involves handling payroll for a diverse workforce, including salaried, hourly, and commissioned employees, across multiple states.

Key Responsibilities:

• Review and verify employee time and labor data submitted from various locations, collaborating with supervisors to resolve discrepancies.
• Process payroll for a multi-state, fast-paced corporate environment, ensuring accuracy and compliance.
• Ensure accurate calculations and deductions, including federal, state, and local taxes, Social Security contributions, employee benefits, fringe benefits, garnishments, and other payroll-related deductions.
• Assist in reconciling payroll accounts and resolving any discrepancies that arise.
• Respond to employee inquiries regarding paychecks, deductions, voided transactions, leave accruals, direct deposits, and other payroll-related concerns.
• Handle garnishment processing and communicate relevant details to involved parties.
• Maintain compliance with federal, state, and local regulations by ensuring correct setup of tax accounts for new states, and managing the completion of required tax filings.
• Oversee payroll-related details for assigned divisions, including reporting, updating pay information, processing final pay, and managing communication during separations.
• Generate and manage payroll reports from the HRIS system.
• Perform employment verifications as needed.
• Conduct research to establish necessary tax accounts in new operating states and work with tax agencies to resolve discrepancies.

Qualifications:

• At least 3 years of experience in complex payroll processing, ideally in a multi-state environment.
• Proven ability to work a hybrid schedule, including full in-office days regularly.
• Associate’s degree, Bachelor’s degree, or relevant experience.
• Experience with multi-state payroll, garnishments, and automated timekeeping systems.
• Strong understanding of payroll tax regulations and payroll accounting processes.
• Excellent attention to detail and accuracy in all payroll tasks.
• Ability to handle multiple tasks with tight deadlines in a fast-paced environment.
• Strong customer service and communication skills.
• Exceptional organizational skills.

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