Receptionist - Aventura, North Miami Beach- English - Spanish Job at HR Exchange, Aventura, FL

dFVqTGVXYkFrbWh2dVc2dTIvNTBwcUxVQUE9PQ==
  • HR Exchange
  • Aventura, FL

Job Description

Front Office & Administrative Coordinator

We’re seeking a proactive and organized professional to manage our front desk and support daily office operations. This role is the first point of contact for visitors and plays a key role in keeping our workplace running smoothly.

Key Responsibilities:

Front Desk & Visitor Experience

  • Greet and assist visitors, vendors, and clients
  • Answer and route incoming calls, take messages
  • Manage conference room bookings and meeting logistics
  • Coordinate visitor needs and ensure sign-in/security compliance

Office & Facilities Support

  • Order and maintain office and pantry supplies
  • Keep shared spaces organized and stocked
  • Handle incoming/outgoing mail and packages (FedEx, UPS, USPS)
  • Support basic facility maintenance and liaise with IT and vendors

Administrative Assistance

  • Schedule meetings and maintain team calendars
  • Arrange travel and coordinate daily team lunches
  • Process expense reports and assist with accounts payable
  • Provide general administrative support and assist with ad hoc projects

Requirements:

  • High school diploma or equivalent
  • 3+ years of front desk or administrative experience
  • Proficient in Microsoft Word, Excel, and Outlook
  • Strong organizational, communication, and multitasking skills
  • Bilingual in English and Spanish a plus

Job Tags

Similar Jobs

Dogwood Industries LLC

Fitter Fabricator (Weekday, Swing or Weekend Shift) Job at Dogwood Industries LLC

 ...*Shift differentials for Swing Shift and Weekend Shift Dogwood Industries Who We Are...  ...the work area and equipment in a clean and orderly fashion Follow safety guidelines...  ...position is located at the Dogwood Factory office at 500 Metcalf St, Sedro Woolley, WA 9828... 

Hinkley

Supply Chain Buyer / Procurement Specialist Job at Hinkley

 ...office and perform in a corporate environment. Occasionally asked to assist in tasks outside of office environment (i.e.: distribution center). Ability to sit for prolonged periods of time. Ability to view computer screen and type on a keyboard. Ability to converse... 

Confidential

Social Media Director Job at Confidential

 ...We are seeking a seasoned social media leader to oversee strategy, execution, and innovation across social and influencer marketing. The...  ...relationship-building skills; ability to sell new business and manage client politics. ~ Proven leadership experience managing teams... 

SoTalent

Financial Analyst Job at SoTalent

&##128680; We're Hiring: Payroll Tax Analyst | Remote or Hybrid Join a high-impact payroll team where your expertise in U.S. multi-state payroll tax will directly influence accuracy, compliance, and operational excellence. &##128269; What You'll Do: Ensure... 

20four7va

GoHighLevel (GHL) Virtual Assistant Job at 20four7va

 ...We are seeking a **tech-savvy and detail-oriented Virtual Assistant** with hands-on experience using the **GoHighLevel (GHL)** platform. This role involves managing CRM automations, building funnels, setting up campaigns, and supporting the day-to-day operations of digital...