Job Description

Position Description – Retreat Project Manager

This position

advertisement will close on March 27th, 2025.

The Operation Healing Forces Retreat Project Manager is responsible for the administration, planning, budget, conduct, supervision, feedback, and follow-up for Operation Healing Forces special operations forces (SOF) wounded, ill, or injured (WII) couples’ rehabilitative retreats to include oversight of SOF spouse / caregiver retreats. Thirteen to fifteen therapeutic retreats per year will be planned and executed by each retreat project manager.

Other key duties include aiding in fundraising efforts, marketing, and community outreach. The position reports directly to the Retreat Program Director.

Verified prior military service within a special operations unit is required for this position.

PLEASE INDICATE VERIFIABLE SPECIAL OPERATIONS EXPERIENCE IN YOUR COVER LETTER AND YOUR RESUME.

Cover letter and resume MUST be emailed to [email protected] in order to be considered for this position.

RESPONSIBILITIES:

• Plan, budget, conduct, supervise, gain feedback, and execute between thirteen and fifteen therapeutic couples retreats per year.
• Develop and maintain site specific donor / vendor relationships within retreat program to offset organizational overhead.
• Operate each retreat within established budgetary guidelines set forth by Retreat Program Director and Chief Program Officer.
• Responsible for executing high level immersive couples retreat programs at varying locations around the world based on donor home location.
• Work with retreat program staff and development staff to maintain / increase stable of available donor homes used to conduct couples and caregiver retreats.
• Responsible for the distribution and collection of pre, post, post six month, and annual retreat surveys to previous retreat participants in order to gain valuable insight into program efficacy.
• Work with Retreat Program Director and Chief Program Officer to analyze data and develop / maintain best practices and identify emerging trends within the SOF WII community.
• Responsible signatory for notes, agreements, and other instruments entered into for retreat programs up to $3,000. Amounts in excess of $3,000 must be approved by Retreat Program Director or Chief Program Officer.
• Responsible for long range planning for all responsible retreats. Must be able to concurrently plan three retreats or two retreats concurrently while on retreat.
• Assist Retreat Program Director and Chief Program Officer with the development of board materials and reports on an as needed basis.
• Provide substantive information, resource referral, and program overview knowledge of all relevant Special Operations, Department of Defense, and Department of Veterans Affairs programs of record that could benefit SOF WII participants. Examples include: Warrior Care Program, IDES process, DoD transition programs, VA benefits information, additional SOF non-profit programs, therapeutic programs available to SOF WII.
• Create retreat program photo books, social media posts, donor recognition material and other relevant mementos of the retreat experience as needed under the direction of the Retreat Program Director.
• Other duties as assigned by Retreat Program Director or Chief Program Officer.

CHARACTERISTICS / COMPETENCIES

Microsoft 365

Salesforce

Data Analysis

Independent

Articulate

Dependable

Fiscal acumen

Service mentality

Database use

Brief audiences

Project manager

Accountable

Compassionate

Critical thinker

Teamwork

Relationships

Writing

Planning process

Professional development

Communication

Budget cycles

Flexibility

Approachability

Detail oriented

DoD/VA knowledge

Special Operations knowledge

ADDITIONAL INFORMATION

Salary: $65,000 - $75,000. This is a salaried position.

Probation: There is a 90-Day probationary period during which the employee or Operation Healing Forces may terminate relations without a requested advance notice or recourse. All efforts will be made by Operation Healing Forces to let the employee know with as much advance notice as possible if the situation does not look like a good employment fit; likewise, Operation Healing Forces also requests the same courteous advance notice with as much lead time as possible. If th

e employee decides to depart from Operation Healing Forces any time after the 90-day probationary period, Operation Healing Forces requests at least a two-week advance notice. Likewise, Operation Healing Forces will make every effort to notify the employee as far in advance as possible if employment will be terminated.

Group benefits: The employee will immediately be eligible to sign up for and be reimbursed for a dental and vision plan for the employee and their family commencing on the first day of work, as well as an organizational supported 401K plan. A cell phone stipend is also authorized.

Hours of work: This position requires a ~40-hour work week but at times includes weekends and holidays. OHF has adopted a hybrid work from home / in office structure. Mondays and Friday are typically work from home while core in office days are Tuesday through Thursday. The hybrid work schedule is subject to change or elimination. This position does include travel CONUS and OCONUS. A commercial passport is a requirement.

Reporting relationship: The Operation Healing Forces Project Manager will report to the Retreat Program Director and the Chief Program Officer.

Vacation: Vacation, leave, sick days, and time off for appointments are on a case by case basis approved by the Retreat Program Director or Chief Program Officer. Advanced notice is requested to assist with schedule de-confliction, but all efforts will be made to facilitate needed time off while also maintaining the mission of supporting our WII SOF.

Following the initial probationary period, a progression and performance review will be conducted on a semi-annual basis to assess performance to-date, and to clarify or modify this arrangement, as the need may arise.

This arrangement may be terminated by either party upon notice in writing to either party with notice that complies with Florida Employment Standards.

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