Job Description

Part-Time Administrative Assistant (Contract)

Location: Century City, Los Angeles, CA

Job Type: Contract (3-month term with strong potential to extend based on team fit)

Work Schedule: 10–20 hours per week (Hybrid; flexible days, primarily during standard business hours)

Compensation: $20–$25/hour (flexible depending on experience)

Start Date: August (date TBD)

About the Opportunity

Our client, a newly established private investment platform based in Los Angeles, is seeking a sharp, highly organized Part-Time Administrative Assistant to support executive leadership during a period of growth and team transition. Founded in 2024, the firm focuses on operational real estate opportunities and takes a flexible, opportunistic approach to investing across the capital structure.

With a key team member preparing for maternity leave, our client is looking for a contract hire who can step in for three months, with a strong possibility of staying on longer depending on team fit and business needs.

Position Highlights

This is a hybrid, part-time role (10–20 hours/week) supporting the firm’s founder and executive team. The successful candidate will be proactive, detail-oriented, and comfortable handling a mix of administrative and operational tasks, including scheduling, communications, travel coordination, and light personal assistant duties.

Key Responsibilities

Calendar & Scheduling Support:

• Manage complex calendars, ensure meetings are well-spaced and aligned with executive preferences, and adapt quickly to shifting priorities.

Travel Coordination:

• Proactively manage travel logistics in collaboration with a travel agent, including flights, hotels, and itinerary details.

Executive Communications:

• Respond to emails and time-sensitive requests promptly—including after standard business hours when necessary.

Meeting Support:

• Use and manage tools such as AI note-takers (training provided); assist with meeting preparation and follow-ups.

Administrative Operations:

• Submit expense reports via Paylocity, manage office errands like printing/shipping, and track business-related purchases.

Light Personal Assistance:

• Coordinate lunch orders, place occasional Amazon orders, and provide general support when the executive is in-office.

Project & Onboarding Support:

• Help onboard new hires, manage vendor relationships, conduct basic research, and take on ad hoc projects as needed.

Ideal Candidate Profile

• Professional & Experienced: Several years of administrative experience, ideally supporting executives; background in finance is a plus but not required.
• Organized & Meticulous: Thrives in a fast-paced environment and consistently delivers error-free work.
• Responsive & Communicative: Values prompt communication, especially when dealing with time-sensitive or urgent requests.
• Self-Starter & Tech-Savvy: Learns quickly, takes initiative, and is comfortable using modern productivity tools.
• Polished & Personable: Maintains a professional demeanor, communicates clearly, and represents the executive team with maturity and discretion.

Qualifications

• 2–5+ years of administrative or executive assistant experience
• Strong written and verbal communication skills
• Bachelor's degree preferred, though equivalent experience will be considered
• Local to Los Angeles with the ability to work onsite in Century City a few days per week

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