Job Description

Our client, a leading real estate investment company, is Office/Facilities Coordinator to support our Palo Alto office. This role offers a unique opportunity to contribute to the operational excellence of the workplace on a temporary basis. You will oversee facility maintenance, vendor coordination, and day-to-day operational support. This role will also manage corporate housing operations, assist with office events, and provide backup front desk coverage when needed.

**Please note this is an on-site, 12-month contract role based in Palo Alto, CA. Pay will be $33.65-$36.05/hr.**

Key Responsibilities:

• Coordinate and schedule maintenance and repairs (HVAC, janitorial, landscaping, security systems, etc.).
• Manage building maintenance projects and vendor relationships.
• Maintain and update emergency procedures and distribute information to staff.
• Ensure common areas, storage rooms, and conference rooms are well-maintained.
• Coordinate phone system upgrades and keycard/office key management.
• Support onboarding by setting up new employee workstations.
• Conduct initial ergonomic assessments as needed.
• Provide occasional front desk coverage.
• Address tenant issues in a timely manner and maintain issue logs.
• Oversee reservations, billing, and vendor services (housekeeping, repairs, supplies, etc.).
• Maintain inventories, budgets, and repair logs for corporate housing.
• Approve facility and corporate housing invoices.
• Resolve billing discrepancies with vendors.
• Prepare annual budgets for facilities, reception, events, and corporate housing.
• Plan and manage annual office events while adhering to budgetary guidelines.
• Support special projects and additional responsibilities as assigned.

Qualifications

• Bachelor’s degree required.
• Minimum of 2 years of experience in a corporate environment.
• Strong organizational skills with proven ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Strong problem-solving abilities and customer-service mindset.
• Ability to work independently with attention to detail.

Please submit your resume for consideration.

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