Job Description

RBmedia is the largest audiobook publisher in the world, with an ever-expanding group of the best audio brands in the business. We have over 80,000 audiobooks and publish more than 9,000 new titles every year—more than the Big 5 publishers combined. Our powerful digital retail and library distribution network reaches millions of listeners around the globe via Audible, Spotify, Apple, Amazon Alexa, Google Home, OverDrive/Libby, Hoopla, and many more.

Position Summary:

The Publishing Operations Assistant is primarily responsible for the support of the Dreamscape Media content pipeline. This individual will appropriately manage, process, and assist in key facets of the editorial business. They will be responsible for important data entry and will work closely with the Operations and Acquisitions Director to manage the entire title setup process. Further, this role will be responsible for ad-hoc requests from the Editorial Team to support the business.

Primary Duties and Responsibilities:

• Track and document all potential title acquisition opportunities
• Extensive, deadline driven data entry to support the contract and legal teams
• Collecting, locating, and soliciting all copy required for physical and digital audiobook releases under tight deadlines for up to 90 titles per month
• Curating metadata for all titles that includes, but is not limited to, bisac codes, thema codes, keywords, and descriptions to ensure optimal placement on distributor sites.
• Proofreading copy for typographical, spelling, and grammatical errors
• Monitor title listings across multiple partner platforms to ensure on-time release and accurate metadata and cover images
• Track and prepare upcoming titles from existing series for release
• Update titles on digital platforms with awards and buzz info as needed/relevant/desired
• Track Pub Date changes and make necessary adjustments
• Answer phones on an ad-hoc basis
• Monitor multiple emails
• Perform all other functions as required, including any work assignments relating to the efficient flow of work within Dreamscape, and follow all policies and procedures.

Skills:

• Familiarity with the Publishing Industry
• Familiarity with Windows platforms.
• Familiarity with Airtable and Quip a plus
• Familiarity with Outlook and beginner Excel knowledge
• Must be able to work independently
• Must be detail oriented and organized
• Demonstrated written and oral communication skills
• Self-motivated and able to respond effectively to changing priorities
• Must possess the ability to follow directions, stay focused and complete assigned tasks by deadlines
• Must be able to work in team environment
• Must possess excellent follow-up and follow-through skills

Preferred Education Requirements :

• Bachelor’s degree in related field or equivalent experience
• Previous experience in the publishing industry

Preferred Experience:

• Previous experience in an administrative position of 1-3 years is a plus

Physical Requirements/Work Environment :

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor employment visas for this role.

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